Data Protection

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Data protection law in the UK and Europe is being strengthened through the Data Protection Act 2018 / General Data Protection Regulation (GDPR).  This makes it even more important, for Napo and our members, that privacy is integrated into our day to day work.  The increasing profile of the importance of protecting personal data means that the public at large, and so also our current and potential members, are more conscious of it.  We cannot afford data protection to be an afterthought.

The Information Commissioners Office (ICO) is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.


Please click here for Napo's Privacy Statement.

Please click here for Napo's Data Protection Guide which should be read by Napo Staff, National Officers, Branch Officers and activists, committee members, local and national Representatives.

Worth remembering

  • The ICO have powers to fine organisations up to €20,000,000 or 4% of annual turnover (whichever is the greater) per data protection breach and the ability to publicise information about data protection breaches.
  • Personal data is any information that could be used to directly or even indirectly identify an individual (for example - name, membership number, email address, statistical information through which it is possible to work out which individuals are being referred to)

Key tips

The following are just a few key things to remember when dealing with any type of personal information (please see the Data Protection Guide for more details).

  • Ensure personal details are up to date
  • Lock your computer when away from your desk
  • Do not share your computer login with anybody else
  • Shred papers with personal information on as soon as you have finished with them
  • Don't leave papers with personal information on them lying around unsecured
  • Use the BCC field for email addresses when emailing groups of people


If you have any questions or need to report something then please contact Keith Waldron, Napo's Data Protection Manager, at Boat Race House, 65 Mortlake High Street, London, SW14 8HL or on 020 7223 4887 or by email at

It is also possible to make a complaint to the ICO directly either through their website or on 0303 123 1113.


Information Commissioners Office (ICO)

ICO General Data Protection Regulation (2018) Guidance

ICO Privacy and Electronic Communication (PECR) Guidance