Trade Union Organisation Network
Suggested Branch Meeting Schedule
We know that some branches struggle to arrange regular branch meetings, but it can be really helpful to have all the branch meetings scheduled for the year so members can have them in diaries.
We’ve used the Napo Calendar as a basis to support this; but we realise there are other meetings that might also influence when you have branch meetings. You might want to consider when you’re engaging with managers, for Cafcass this may be partnership meetings, for PBNI this may be planned meetings with management and in Probation England and Wales this could be meetings with local PDU heads or regional JCCs. There will be a balance between gathering information for these meetings from members and feeding back to members following these meeting. For these reasons there is only one suggested exec meeting, but you may well want to arrange these at additional times.
Suggested branch schedule:
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2024
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Type of Meeting
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Why?
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Before 8th February
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Exec meeting
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You might want an Exec meeting to consider any motions you want to put to the next NEC meeting on the 7th March.
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Between Friday 8th March – 1st April
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Branch meeting
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This can include feedback from NEC reps, consider any issues that you might want to take back to the next NEC.
This meeting would also be a good time to start considering motions whether anyone wants to start writing motions for AGM.
Identify branch lead(s) for arranging attendance at AGM.
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Between Friday 14th June and 19th July
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Branch Meeting and Branch AGM
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Probation Branches should hold their AGM by the 31st July.
A branch meeting at this time would also cover feedback from the recent NEC meeting and agreeing any motions that the branch wants to put to the National AGM. The deadline for motions being received by Napo HQ is the 7th August.
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Between Friday 6th September and Tuesday 24th
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Branch Meeting
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Feedback from NEC reps
Review AGM motions; consider any amendments from your branch. Finalise any plans for attending AGM.
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Between 27th November and 13th December
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Branch Meeting
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Follow up to AGM – you’ll have received the Napo Operational Plan and there will be feedback from NEC.
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Once you’ve agreed your dates as a Branch exec, please do contact your link Officer and Official so that they can attend if you would like them to.
If you have any suggestions how we can improve this schedule, or suggestions about what works best in your branch, please let us know so we can share it with other branches, please email Pippa or Annoesjka at pwood@napo.org.uk and avalent@napo.org.uk.
Here is a link to the most recent Napo Calendar – changes may happen and it will be updated here and branches will also be informed of any changes.
In solidarity,
Annoesjka Valent
National Official – Trade Union Organisation
To: Branch Chairs, Vice Chairs, Secretaries and Convenors
CC: TUO Network, Officers and Officials
TUO 40/2023