Job Evaluations (JE)

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There are three sets of job evaluations outstanding at the moment, and all are running into difficulties caused by lack of resources in the JES team along with the failure to do preparation and follow up work with sufficient detail. We have now aired the deep concern we have with the JE process at the Probation JNC and it remains a high priority.

E3 Post Implementation JE reviews

There are a small number of reviews for jobs where the Unions either appealed the outcome or felt that items had not been fully explored during the original E3 JE process back in 2015-16. We have an agreement in place that these reviews would be done 6 months after the implementation of the job descriptions, for most roles this was between 2015 and 2017. In 2018 the Unions formally requested the reviews be undertaken and worked with the employer to agree a priority list for this (see below). Since then we have repeatedly been given timetables for the work which have not been met. We still await the start of this important work.

Priority order list for E3 Post Implementation Review Work

  • Group 1: Receptionist (separately dealt with as part of 202 pay deal), AP Residential Worker (done but now in dispute re application)
  • Group 2: VLO, Enforcement Officer, Business Manager
  • Group 3: AP Manager, SPO, MAPPA Co-ordinator

Unification and New Target Operating Model JE work

This is where the resource issues for JES really show, there have been a number of issues relating to the implementation of the JE scheme and you will recall that earlier in the process we announced the work was on pause while we conducted a review. This resulted in a number of recommendations aimed at ensuring that the best quality information went to the panel for scoring and that the process appropriately engages post-holders. Sadly, all of this work has not produced the required results and we had to step in once again to put a stop to panels for some roles where the paperwork was not up to the required standard. It is far more important to get the right outcome at the panel stage – especially at appeal – than to get the panel done quickly. This will cause misery and frustration for members who are still waiting for their JE results but we must avoid the situation being suffered by colleagues who were affected by E3, where the promised 6 month post-implementation reviews of their grading are up to six years late and their pay protection ran out some time ago. More steps have been put in place to ensure the process is strengthened and we continue to work with members and HMPPS on this.

Other JE work in progress

There are other pieces of JE work in progress, including new roles created in the Probation Service outside of the unification work. These are also being affected by the issues of resource in the JES team and while we expected that the best practice recommendations from the review we recently undertook are rolled out in all JE work, that turned out to not be the case. We now await an updated schedule as to where this work will fit into the wider JES programme. Yet again it has fallen to the unions to work across different departments in HMPPS to ensure best practice is shared and to try to avoid repeating the same mistakes.